Student Device User Agreement

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Jackson County Public Schools
Student Device User Agreement

Equipment. Upon execution and return of the Student Device User Agreement (“Agreement”), Jackson County Public Schools (“JCPS”) will assign one (1) Lenovo ThinkPad Yoga 11e device and related hardware and software (collectively “Equipment”) to the student listed herein. The Equipment is issued to the student, and the student is the only authorized user of the Equipment. Although the student and the student’s parent/guardian accept responsibility for the care and use of the Equipment, the Equipment remains the sole property of the Jackson County Board of Education (“Board”). The student has no expectation of privacy while using the Equipment, and JCPS or school administration may ask for the Equipment to be returned at any time. In the event of the student’s withdrawal or dismissal from JCPS for any reason, the student must immediately return the Equipment to JCPS or school administration in good condition.

Care and Operation. The Equipment is intended to be used only by the student to whom it is issued and may only be used and operated in a careful and proper manner and in accordance with JCPS policies. The student shall comply with all laws, ordinances, and Board policies related to the possession, use, and/or maintenance of the Equipment.

Student Responsibilities:

• Bring a charged device with you to school each day prepared to learn.
• Keep the device with you and/or in a secure location at all times.
• Do not apply stickers to, alter the appearance of, or otherwise modify the device.
• Only clean the screen with a soft anti-static cloth.
• Adhere to JCPS policies: Technology Use - 3225/4312/7320 and Internet Safety - 3226/4205
• Always transport the device inside a backpack or sleeve.

Software Installation. The JCPS Technology Department shall install initial volume license applications onto the Equipment or make volume license applications available for download and self-installation. Students will not have administrative rights to install software outside of the applications allowed by JCPS. The parent/guardian should closely monitor their student’s online accounts and device access as an increasing number of applications are browser-based.

Maintenance and Repair. The Board owns the Equipment, and JCPS shall manage all hardware repairs and system software updates. The student will be responsible for maintaining the Equipment in good operating condition. In the event of damage to the Equipment beyond reasonable wear and tear, the student must notify school personnel immediately, or if the damage occurs off campus, immediately upon returning to campus.

No attempt to repair or replace damaged Equipment shall be made by the student, the student’s parent, guardian, family, friends, acquaintances, or any business or organization other than JCPS and its designated contractors. Such attempts shall be considered vandalism.

Vandalism and Loss. Lost Equipment or Equipment that is intentionally vandalized by the student to whom it is assigned, as determined by school administration, is not covered by insurance. Therefore, the student’s parent/guardian shall be required, and expressly agrees herein, to cover the full replacement cost.

Fees and Insurance. JCPS will not charge an annual fee for the use of the Equipment. However, a non-refundable insurance option will be separately available to offset a portion of the costs for accidental damage. Multiple incidents may result in usage restrictions as deemed appropriate by school administration. If the Equipment is stolen, a police report will be required before the equipment is replaced. If no police report is provided, the parent/guardian agrees to be responsible for the full replacement cost.

Replacement and Repair Costs. The parent/guardian shall be required, and expressly agrees herein, to cover the following replacement and repair costs in the event of damage, theft, or loss:¹

¹ A non-refundable insurance option will be separately available to offset a portion of the costs for accidental damage. If the Equipment is stolen, the parent/guardian agrees to pay the full replacement cost unless a police report is provided.

² Altering Appearance includes applying stickers or otherwise modifying the appearance of the Equipment. Such modifications are considered vandalism and are not covered by insurance. A damage fee of $35 shall be assessed at the time the modifications are discovered. If the appearance of the Equipment cannot be restored to the original appearance, the parent/guardian shall cover the cost of replacing the modified part or the entire device if necessary.

Indemnification. The parent/guardian hereby indemnifies, releases, and agrees to hold harmless the Board and its members, officers, employees, and agents from any liability and damages associated with any applications, videos, pictures, music, or any other programs or information purchased or stored by the student and/or if the Equipment is hacked, lost, vandalized, stolen, and/or if storage capacity is exceeded.

Restricted Use. CIPA (Child Internet Protection Act) compliant filtering of the Internet is provided twenty-four (24) hours per day via JCPS remote content filtering. JCPS urges all parents and/or guardians to monitor activities as well as the condition of the Equipment frequently, including restricting access to appropriate hours and limiting opportunities for unsupervised access. No technology protection measure (content filter) is 100% effective, and the parent/guardian assumes risk inherent in any use of the Internet.

Using the Equipment for any illegal, obscene, offensive, defamatory, libelous, tortious, or objectionable purpose in violation of JCPS policies or neglecting Student Responsibilities could cause the student’s access to be restricted to campus-use only and could result in disciplinary action. JCPS has the right to inspect the Equipment at any time during the time period that the student has the Equipment, and the student has no expectation of privacy in the information/data that the student may generate on the Equipment. JCPS has the right to collect and store devices over the summer, extended breaks, or anytime as needed for upgrades, maintenance, repair, or for any reason, including discipline, as necessary.

Updated 1/5/2017